MAFCAS 2023: Exhibitor Registration

ABOUT MAFCAS

MAFCAS EXHIBITORS

As a MAFCAS exhibitor, you’ll be able to advertise your products and services to well over 500 owners, managers, and decisionmakers within the automotive and convenience store space. With these attendees directly responsible for the purchase of their company’s equipment, products and services, you’ll want to make sure that your company or business is represented at MAFCAS.

REGISTER

EXHIBITOR DETAILS

BOOTH FEES

WMDA Member Booth Fee

$1000

Non-WMDA Member Booth Fee

$1399

*Electrical outlets can be provided for an additional charge.

Become a WMDA member and save! Click here to learn more about membership!

WHAT’S INCLUDED IN BOOTH FEES

High draped back wall (8 ft.), and 3 ft. high draped side rails (in-line booths)
Standard booth ID sign
(1) 6’ Skirted table, 2 side chairs and 1 waste basket A comprehensive Exhibitor Service Kit
A complimentary company listing on wmdacar.com/mafcas (Starting June 1)
4 badges for booth personnel per 10 ’x 10’ booth reserved. Badges must be registered on or before October 1, 2023. (Minimum booth space 10’ x 10’)

ADDITIONAL INFORMATION FOR EXHIBITORS

EXHIBITOR SCHEDULE

Display Installation

Tuesday, October 19

2:00 pm – 5:00 pm

Display Dismantling

Wednesday, October 20

6:00 pm – 9:00 pm

EXHIBITOR SHOW SPECIALS

All exhibitors are requested to develop at least one exclusive show special. Prior to the MAFCAS, WMDA/CAR will promote specials in various promotional mailings digital advertising and social media.

EXHIBITOR SERVICE KITS

A comprehensive Service kit will be released July 1, 2023.

EXHIBITOR LUNCH BOX

Each box lunch includes the following: Sandwich/wrap, chef’s choice of whole fruit, individual bag Miss Vickie’s® chips, one bottle of LCH water, and chef’s choice of dessert.

REGISTER AS AN EXHIBITOR

To reserve your booth, fill out the form below, or download the PDF version and submit via mail. If you have questions, please email us at [email protected] or call us at 301.390.0900.

Confirmation of all booth assignments will be given two (2) weeks prior to the show. WMDA/CAR reserves the right to modify booth assignments.

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Exhibitor Information

Date*

Name to appear on Exhibitor Sign & Official Program*

Address*

Street Address Address Line 2 City State ZIP Code

Phone*

Email*

Website*

Contact Person*

Title*

Signature*

Products to be exhibited*

Will you supply a door prize?*

Yes

No

Door Prize*

To help us in assigning you the best possible booth, please list up to two (2) competitor companies you wish not to be near:*

Preference in booth locations*

First choice*

Second choice*

Third choice*

* Confirmation of booth assignment will be given two (2) weeks prior to MAFCAS.

ALLOCATION OF SPACE & DEPOSIT

A 50% deposit per reservation must accompany application. If your desired exhibit space is unavailable, you will be assigned the nearest booth available to the space you requested. Confirmation of all booth assignments will be given 2 weeks prior to MAFCAS. WMDA/CAR reserves the right to modify booth assignments.

TO VALIDATE CONTRACT

Submit Application & Contract with deposit by July 31, 2023.
The Exhibitor acknowledges that the products listed are those which will be displayed or demonstrated; WMDA/CAR must be notified in writing of any changes prior to MAFCAS.

EXHIBITOR DEADLINES

Any applications received after July 31, 2023, must be accompanied with full payment. Final balance is due no later than September 15, 2023. All exhibit spaces must be paid in full prior to exhibit setup. Membership status must be active to receive member rate.

CANCELLATION

A refund will be made upon written cancellation received before July 28, 2023. No refunds after July 31, 2023.